0000007347 00000 n CITE: The University of Texas Medical Branch, Paper Records All rights reserved.Disclaimer, Newly Credentialed & Certification Scholarship. Certification Fee : $9.70, Workers Comp: Fees are authorized annually by the State of Michigan Medical Records Access Act, P.A. Copying fee up to $1.00/ page for second copy of records. Pages 26 50 : $0.84 per page trailer Yes, we will work the case until you get what you need. For questions or comments about the IRS Nationwide Tax Forums, please contact taxforums@irs.gov. Microfilm and other media: Actual cost of reproduction, State By State Medical Records Copying Fees - Health Care Navigator Center State By State Medical Records Copying Fees The following is a listing, by state, of what healthcare providers will charge consumers for their medical records: Alabama Search Fee: $5.00 Pages 1 - 25 : $1.00 per page Pages 26+ : $0.50 per page WC - page 369, The first copy of records isFREEto the patient (per dates of service requested). X-rays and other media : Actual cost of reproduction Statistics and Records 4-403 $15 flat fee for first 30 pagesor $0.50 per page For records requests made BEFORE 6/30/18: Per page fee for producing a copy of records on a digital or electronic medium shall be 60% of the per page fee otherwise provided in this section, regardless of whether the original medical records are stored in electronic format., For records requests made on or after 7/1/18: Per page fee for producing a copy of records on a digital or electronic medium shall be 50% of the per page fee otherwise provided in this section, regardless of whether the original medical records are stored in electronic format.. Processing fee may not exceed $94.42In addition, the hospital or its agent may charge the actual cost of mailing, shipping, or otherwise delivering the provided copies reasonable fee for:(1) execution of an affidavit or certification of a document, not to exceed the charge authorized by Civil Practice and Remedies Code, 22.004; and(2) written responses to a written set of questions, not to exceed $10.00 for a set. Pages 1 16 : $7.50 flat fee OR if pages are 17+,$0.45 per page Pages 1+: $1.00 per page Pages 21 - 60: $0.90 per page iF R@L@O $ C Q This notice updates the notice published on December 4, 2021. Pages 1 25 : $1.00 per page For the annual period of October 31, 2021, through October 31, 2022, the Consumer Price Index was 7.7%. No current laws for copying medical records on record in this state. No fee for records retrieved in conjunction with a Worker's Compensation claim. party. Max Fee: $50.00 per admission (excluding postage/handling and retrieval charges), Paper Records: Search Fee: $25.01 17935(e), if a health care provider uses or maintains health records in an electronic format with respect to protected health information of an individual, such individual shall have a right to obtain from the health care provider a copy of such information in an electronic format. In addition to the amounts listed previously, charges may also be assessed for the actual cost of postage, shipping and delivery of the requested records. X-rays and other media : Reasonable fees may be charged, Title XXX Occupations and Professions Chapter 332-I Medical Records Cal. The Department of Health and Human Services has stated that the labor costs may not include costs associated with searching for and retrieving the requested information. A labor charge not exceeding $15.00 may be added for each request OR a reasonable retrieval fee for stored records of a hospital, a physician's office, or an ambulance provider may be added to the photocopy charges, only if the requested records are stored off-site. Pages 1+ : $0.75 per page, Search Fee : $20.00 Flat Fee (first 20 pages) . The Records Company, Inc. House Bill 714/PA 102-0183 (Sen. Laura Fine/Rep. Pages 11 -50: $0.50 per page $0.90 per page for pages 21-60. Confidentiality of animal medical records. Reasonable costs for duplicating non-photocopiable records. Search Fee : $25.34 17935(e), if a health care provider uses or maintains health records in an electronic format with respect to protected health information of an individual, such individual shall have a right to obtain from the health care provider a copy of such information in an electronic format. If a medical record is requested by anyone other than the patient or the patient's personal representative, the following fees may be applied in 2022: Records search fee: $21.65 For data recorded on paper or electronically: $1.42 per page for the first 10 pages; $0.73 per page for pages 11-50; and $0.29 per page for pages 51 and higher. Annotated Code of Maryland Health-General Article Title 4. Paper RecordsSearch Fee: $21.1640 Pages: $0.53/page41+ Pages: $0.32/page, Electronic RecordsCopy Fee: 50% of the per page fee, Copy Fee: $5.00 or no more than $0.50/page, Paper RecordsSearch Fee: $20.0050 Pages: $0.50/page51+ Pages: $0.25/page, Electronic RecordsSearch Fee: $20.0050 Pages: $0.37/page51+ Pages: $0.18/page, Microfilm/Other MediaSearch Fee: $10.00Copy Fee: $1.00/page, Search Fee: $28.0030 Pages: $1.24/page31+ Pages: $0.94/page, Search Fee: $20.00Copy Fee (Paper Records): $0.40/pageCopy Fee (Digital Records): $0.20/pageMax Fee (Electronic Records): $150, Paper RecordsSearch Fee (For Non-patient Related Requests): $23.1325 Pages: $1.19/page50 Pages: $0.89/page-100 Pages: $0.58/page101+ Pages: $0.35/page, Microfilm/Other MediaCopy Fee: $1.74/pageX-rays: $11.70/imageCertification (For Non-patient Related Requests): $9.38/request, Workers CompFlat Fee (Electronic): $26.00Search Fee (Paper): $7.50 (Includes pages 1-16)Pages 17+ (Paper): $0.45 per page. Microfilm: $1.50 per page, 146.83 (3f)(c)2, Worker's Comp Pages 1+ : $0.25 per page Call 1-800-GEORGIA to verify that a website is an official website of the State of Georgia. Pages 1 100 : $0.50 per page Search Fee: $10.00 Pages 1 10 : $2.00 per page Pages 1+ (electronic records): $0.20 per page An Ohio.gov website belongs to an official government organization in the State of Ohio. Note: Attorneys representing patients who are applying for social security benefits may receive records for FREE. Pages 10 - 50: $0.75 per page $10 flat fee (for all other healthcare providers) + reasonable production costs, Workers Comp Pages 51+: $0.50per page, Search Fee: 6152, 6152.1 and 6155 (relating to subpoena ofrecords; limit on charges; and rights of patients), a health care provider or facility is allowed to charge a fee in response to a request for medical charts or records. Pages 1-30 = $15.00 (flat rate applies if record is less than 30 pages), Hospital Records: Pages 1-100 = $1.00/ page, Clinics and Physicians: Pages 1-100 = $1.00/ page, capped at $100 for full record. Pages 1+ : $0.75 per page, Records Requested For Dates Prior To / Outside of Injury: 0000024986 00000 n State of Montana (MT) Medical Record Fees. This per page charge includes the cost of each CD Rom, DVD, or other storage media. We bill you the same day we complete your order. $20.00 search fee and $1.00/ page for copies of microfilm or micrographic process. Reasonable fees for duplicating x-rays, imaging and other records maintained in non-paper format. Microfilm or other media: $2.10 per page, 1, 2023, the following fees may be charged by a health care facility or health care provider in response to a request for production of medical charts or records: The previously listed fees shall apply for paper copies or reproductions on electronic media whether the records are stored on paper or in electronic format. X-rays: $10 Search Fee + the actual per-page cost of reproduction, Access to Medical Records Connecticut State Department of Public Health COVID-19 Community Levels Update, Feb. 17, 2023: The CDC has listed six Connecticut Counties Hartford, Litchfield, Middlesex, New Haven, Tolland and Windham Counties in the Medium/Yellow category as part of its weekly COVID-19 Community Levels update. . Physicians can also charge an authorized third party for the actual cost of postage. Affidavit/Certification: $20.00, Iowa Code Section 622.10, Worker's Comp: Same per-page rate as paper records, capped at $100.00 total. 17935(e)), if a health care provider uses or maintains health records in an electronic format with respect to protected health information of an individual, the individual shall have a right to obtain from the health care provider a copy of the information in an electronic format. $5.00/ page for x-rays and other imaging. How will you bill us? Search Fee: $5.0025 Pages: $1.00/page26+ Pages: $0.50/pageX-rays/Other Media: Actual reproduction cost, Search Fee: $15.0025 Pages: $0.5026+ Pages: $0.25Storage Fee: A reasonable fee may be charged for records stored off site, Copy Fee: $0.25/pageMicrofilm: $0.50/pageX-rays: Actual reproduction costAttorney Rates, Search Fee/10 Pages: $18.53 flat fee11+ Pages: $0.85/page41+ Pages: $0.57/pageMicrofilm: $1.50/page, Paper/Electronic Records10 Pages: $2.00/page11+ Pages: $1.00/page21+ Pages: $0.90/page61+ Pages: $0.50/pageMicrofilm/Other Media: Actual reproduction cost, Workers CompSearch Fee: $25.0020 Pages: $1.25/page21+ Pages: $0.90/page61+ Pages: $0.30/page, Search Fee: $1.00/year/requestCopy Fee: $1.00/pageMicrofilm: $2.00/page, Search Fee: $25.8820 Pages: $0.97/page21+ Pages: $0.83/page101+ Pages: $0.66/pageCertification Fee: $9.70, Workers CompSearch Fee/150 Pages: $30.00 flat fee151+ Pages: $0.20/pageX-rays: $9.50/copy, Search Fee: $31.5625 Pages: $1.18/page26+ Pages: $0.79/page50+ Pages: $0.39/pageMicrofilm/Other Media: $1.97/page, Search Fee/10 Pages: $20.00 flat fee11+ Pages: $0.50/page51+ Pages: $0.25/pageMicrofilm/Other Media: $1.25/pageRush Fee: Additional $10 for requests completed/sent within 2 days, Workers Comp20 Pages: $2021+ Pages: $20 + $1/page31+ Pages: $30 + $0.50/page101+ Pages: $65 + $0.25 per page201+ Pages: $90 + $0.10/page, Workers Comp10 Pages: $16.00 flat fee11+ Pages: $12.00 flat fee (+ $16.00 = $28.00 total)50+ Pages: $0.35/page, First copy request from patient: FREESecond copy request (same patient and same records): $1.00/page, Paper/Microfilm RecordsSearch Fee: $25.0025 Pages: $1.00/page26+ Pages: $0.50/page351+ Pages: $0.25/page, Electronic RecordsSearch Fee: $25.0025 Pages: $1.00/page26+ Pages: $0.50/page351+ Pages: $0.25/pageMax Fee: $100.00/request, X-raysFrom hospitals: $20 flat fee + reasonable production costsFrom other healthcare providers: $10 flat fee + reasonable production costs, Workers CompFirst Request: FREESecond Request: $0.50/page, Paper RecordsPer Page: $5.002+ Pages: $0.45/pageMax Fee: $250.00/request, Electronic RecordsA reasonable fee may be chargedMax Fee: $150.00/request, Search Fee: $22.32100 Pages: $0.76/page101+ Pages: $0.39/pageX-rays/Other Media: Actual reproduction costSocial Security: FREE for request to support a claim, but must be specified in the request letter, Initial fee of $26.74 per request for a copy of the record.$1.34 per page for the first 20 pages.$0.67 per page for pages 21 through 50.$0.27 for pages 51 and overIf the medical record is in some form or medium other than paper, the actual cost of preparing a duplicateAny postage or shipping costs incurred by the health care provider, health facility, or medical records company in providing the copiesAny actual costs incurred by the health care provider, health facility, or medical records company in retrieving medical records that are 7 years old or older and not maintained or accessible on-siteSource: MI Comp Law 333.26269 (adjusted based on CPI in 2022) Last updated: 04/01/2022, Search Fee: $20.35Copy Fee: $1.53/pageX-rays: $10 search fee + actual reproduction cost per page, Search Fee/20 Pages: $20.00 flat fee21+ Pages: $1.00/page81+ Pages: $0.50/pageSearch/Storage Fee: $15.00 (charged for records retrieved off site)Certification Fee: $25.00, Workers Comp-5 Pages: $15.00/admission6+ Pages: $0.50/page/admission + fee for -5 pagesMax Fee: $50.00/admission, excluding postage/handling/retrieval fees, Paper RecordsSearch Fee: $27.46Copy Fee: $0.63/pageStorage Fee: $25.71 + additional fee for records retrieved off site, Electronic RecordsSearch Fee: $27.46Copy Fee: $0.63/pageMax Fee: $120.32, Search Fee: $20.00Copy Fee: $0.50/pageX-rays/Other Media: Actual reproduction cost, Copy Fee: $0.60/pageX-rays/Other Media: Reasonable fees may be charged, Copy Fee: $15 flat fee (30 pages) or $0.50/pageX-rays/Other Media: Reasonable fees may be charged, Hospitals (For Attorneys Representing Patients)Search Fee: $10.00100+ Pages: $1.00/page101+ Pages: $0.25/pageMax Fee: $200.00/admission, Clinics (For Attorneys Representing Patients)Search Fee: $10.00Copy Fee: $1.00/pageMax Fee: $100.00/admission, For Attorneys NOT Representing PatientsSearch Fee: $10.00Copy Fee: $1.00/page, 15 Pages: $30.00 flat fee16+ Pages: $0.25/pageX-rays/Other Media: Actual reproduction cost, Copy Fee: $0.75/pageX-rays/Other Media: Actual reproduction cost, 25 Pages: $0.75/page26+ Pages: $0.50/page100+ Pages: $0.25/pageMinimum Fee: $10.00, Paper Records25 Pages: $20 flat fee26+ Pages: $0.75/page, Electronic Records25 Pages: $30 flat fee26+ Pages: $0.25/page, Search Fee: $21.6510 Pages: $1.42/page11+ Pages: $0.73/page51+ Pages: $0.29/pageX-rays/Other Media (recorded on film/paper): $2.35/pageThe actual cost of postage may also be charged, Paper RecordsSearch Fee: $10.00Copy Fee: $0.50/pageX-rays/Other Media: $5.00/pagePostage: Actual mailing cost, Electronic RecordsSearch Fee: $10.00Copy Fee: $0.30/page, max $200.00 (requires EMR), Search Fee: $30.00 (Includes pages 1-10)Pages 11-50: $0.50 per pagePages 51+: $0.25 per pageX-rays and other media: Actual cost of reproduction, Search Fee: $25.2020 Pages: $1.70/page21+ Pages: $1.26/page61+ Pages: $0.44/pageMicrofilm: $2.51/page, District Attorney RequestsCopy Fee: $25.20 flat fee. Pages 1+ : $1.00 per page 16-46-106, Search Fee: $4.00 (or $6.00 depending on the requestor) http://www.hhs.gov/ocr/office/about/contactus/index.html. A fee of $5 or no more than $0.50 per page, whichever is greater. Postage : Actual cost of mailing, Search Fee: $23.04 %%EOF Montana Code Annotated 2015 (50-16-540) Nevada Medical Record Fee Schedule Pages 1+ $0.60 per page X-rays and other media Reasonable fees may be charged. Search Fee: $5.00 (includes the first page) Pages 101+ : $0.66 per page Pages 1+ : $0.58 per page For the most current analysis, we used the total of the BLS indices for the 12 months through August 2021, divided by the same for the 12 months through August 2020. RCW 70.02.010 (37) defines the "reasonable fee" that may be charged for duplicating or searching the record. State rates are pre-empted by HIPAA when individuals request copies of medical records for themselves. A fee that the health care provider may impose for providing the information (or a summary or explanation of the information) in an electronic format shall not be greater than the labor costs in responding to the request. If you notice a fee is incorrect or outdated, pleaseContact Us. Pages 51 100 : $0.96 If you have questions, please consult with your own legal counsel. X-rays and other media : Actual cost of reproduction, Statute Sections 17 & 18 of Public Health Law (PHL), Pages 1 25 : $0.75 per page Pages 1 40 : $0.53 per page A physician can charge an authorized third party for retrieving and copying medical records if the third party has a signed authorization for release of records from the patient. $0.75. On March 8, 2022 in the Senate: Introduced in the Senate, Referred to Senate Health, Human Services and Senior Citizens Committee . Postage : Actual cost of mailing. Pages 11 - 50: $0.73/page Pages 26 - 50: $0.89per page 13:35-6.5, Pages 1 - 15: $30.00 flat fee Accordingly, effective January Sec. $30 plus $0.50 per page for 31 100 pages Max Fee: $100.00 per admission, X-rays : Actual cost of reproduction, Search Fee : $18.53 flat fee (First ten pages or fewer) PO Box 776 A lock or https:// means you've safely connected to the .gov website. Persons with a disability who require an alternative format of this notice (for example, large print, audiotape, Braille) should contact the Department of Health, Office of Legal Counsel, at the previously listed address or phone number, or for speech and/or hearing-impaired persons, call the Pennsylvania Hamilton Relay Service at (800) 654-5984 (TDD users) or (800) 654-5988 (voice users). ---There are currently no fee statutes in place forAlaska, Idaho,andSouth Dakota. Pages 251+: $0.35per page, I understand that: I may revoke (take back) this authorization at any time. Reasonable costs for non-paper records, e.g. 2022 Medical Records Access Act Fees Author: Michigan Department of Health and Human Services Subject: Medical Records Access Act Fees Keywords: MDHHS; 2022; Medical Records; Access; Act; Fees; Created Date: 2/23/2022 9:20:50 AM Per page fee for paper pages 11-60. A second copy of records requested by the same patient for the same records : $1.00 per page, Paper & Microfilm Records . Electronic Records: SC Code 44-7-325 (Adjusted based on CPI as of July 31, 2021), Max fee for electronic records: $170.26 (regardless of number of admissions), Search Fee (For Non-patient Related Requests): $23.13, Certification (For Non-patient Related Requests): $9.38/request, Search Fee (Paper): $7.50 (Includes pages 1-16). State of Nevada (NV) Medical Record Fees. All Rights Reserved. Pages 1+ : $0.50 per page, Search Fee : $20.00 No charge for original mammogram films, but postage may apply. 2. hbbd```b``z "I^"YA$8 , `(T 8 VL R7Rf Second Request : $0.50 per page, Paper Records CITE: New Hampshire Revised Statutes Annoted Index | nhrsa.org, Hospitals (Attorneys representing patients, Insurance, Subpoenas): NOTE: A patient, as defined by this rule, shall not be charged the initial fee for the patients own medical record. When providers are allowed to charge for . TCA 63-2-102, Clinics: Pages 11 50 : $0.50 per page A labor charge not exceeding $15.00 may be added for each request OR a reasonable retrieval fee for stored records of a hospital, a physician's office, or an ambulance provider may be added to the photocopy charges, only if the requested records are stored off-site. The fee may include only the cost of: (1) labor for copying the PHI requested by the individual, whether in paper or electronic form; (2) supplies for creating the paper copy or electronic media (e.g., CD or USB drive) if the individual requests that the electronic copy be provided on portable media; (3) postage, when the individual requests that the copy, or the summary or explanation, be mailed; and (4) preparation of an explanation or summary of the PHI, if agreed to by the individual. $1.65/ page for microfilm or microfiche. Pages 1 30 : $1.17 per page In this state outdated, pleaseContact Us page, Search fee and $ 1.00/ page for second copy of.. Same records: $ 9.70, Workers Comp: Fees are authorized annually by the records... Mammogram films, but postage may apply andSouth Dakota Bill 714/PA 102-0183 ( Sen. Laura Fine/Rep:... Hipaa when individuals request copies of Medical records Cal, Paper records All rights,. 714/Pa 102-0183 ( Sen. 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